11 Best Free Tools For Online Coaching Business 2021

A year ago, I found a fantastic website offering 11+ Free Tools For Online Coaching businesses. You don’t have to pay, but you need to make a free account on their website. No big deal!

But are you looking for the best free tools for your online coaching business?

You are then precise to the place where you could wipe all your doubts about your coaching management software- because we will compare the bests of the market and help you find the best of the elites here.

Now the good news is there are coaching tools in the market to carry out as a business coach. And the bad news is they cost a lot, and the monthly or yearly cost of tools needed to run your coaching program could be staggering.

And the best news is you can get most of the tools to carry out your coaching business for free.

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Why I Picked These 11 Coaching Tools For Your Coaching Business

I’m listing 11 software services because you can get them free and from under one roof. You can get all the 11 tools in one platform and with only one FREE membership. Also, you can cross-integrate the service of one app to another. 

However, I’m listing 11-best free tools doesn’t mean you can’t run your coaching with a lesser number of coaching tools or don’t need services other than the 11 listed. Besides the 11 coaching tools, there are a few tools you may need that I have listed separately. 

So, let’s get to our 11 best free coaching tools that you are getting under one platform. And the name of the platform is:

GrooveFunnels Platform- A Package of The Best Coaching Tools You Need


GrooveFunnels GroovePages

GrooveFunnels app package is a free membership site that provides a collection of vital apps for digital marketers and online coaches. With the apps’ help, you can engage in all the activities required for your coaching. It’s like a one-stop shop for your coaching business management. 

click here to get 11 free tools for coaching digital marketing

GrooveFunnels started with a Free-for-life membership plan, called the Base plan. You become a free member for life; you use the system as a free member, and either you upgrade to pro (if you see the benefits) or stay free-for-life; what could be the better deal than this? 

The List Of 11 Best Free Coaching Tools Inside GrooveFunnels

Here we have outlined the tools briefly you are getting inside Your Free GrooveFunnels membership. We also compared the cost of the services with the other similar and popular services on the market. 

1. Hosting

The first step of your business would be acquiring a domain name and a website hosting service. GrooveFunnels doesn’t provide any domain registration service- but its membership comes with free web hosting; both free and pro- members enjoy their hosting without any additional cost.

How good is GrooveHosting? We noticed that the web pages and sales funnels hosted with GrooveHosting load faster on the browsers- page loading time is less, which are good factors for search engine ranking. Also, you can integrate Google analytics for real-time stats into your online marketing website hosted with GrooveHosting. 

Why GrooveHosting pages load faster?  It is because GrooveFunnels uses the latest framework called progressive JavaScript framework Vue Js. In comparison, all other platforms are still using a decade-old technology called Bootstrap or similar. Besides, GrooveFunnels uses the fastest Google servers for hosting & bandwidth and covers all the costs.

2. Website/Sales Funnel

You need the website for your business’s online presence so that your customers could find you anytime and from anywhere. And a sales funnel, an advanced visual path to guide your customers through the sales process. A website or a sales funnel separately may serve your purpose, but we recommend both to maximize traffic and conversion. 

The GrooveFunnels has the GroovePages tool, mainly to make and maintain websites and sales funnels. It is an exceptional marketing tool, gives you a visual editor to design your web pages and sales funnels. There are a lot of built-in and customizable templates on almost every niche imaginable, including templates for online coaches.

While you can use the GroovePages at no cost, the closest similar service provider, the ClickFunnels, costs you $97/month for a basic membership and a whopping $297/month for full use of all the features. 

3. Email Marketing & Customer Relationship Management (CRM)

Email marketing and CRM tool is another must-have tool that attracts, engage, and connects with your coaching students to drive your business’s sales and revenue. 

The GrooveFunnels have the GrooveMail app for this purpose. It is the email marketing, email list management, and CRM automation App. Its service is equivalent to ActiveCampaign, Mailchimp, or Aweber. You can store up to 500 of your coaching clients’ contact as a free member. Members with higher pricing plans can manage 25,000 contacts with unlimited sending.

You are getting up to 500 contacts free in GrooveMail, while it costs $9/month for 500 contacts in ActiveCampaign. And Aweber charges you $19/month for 500 contacts. MailChimp starts at $9.99/month. 

4. Membership site

You are in digital marketing means that you must have a membership website to maintain your coaching clients. The GrooveFunnels platform has the GrooveMembers app that makes stunning membership sites. 

GrooveMember tool lets you control access levels and delivery options to the members. In a nutshell, GrooveMember is the subscriber-only membership platform where only subscribers can assess specific digital products, courses, content, or resources. You also can integrate Google Analytics with your membership site. 

The closest similar service provider on the market is Kajabi, and it costs $119/per month for a basic membership, while GrooveMember comes free with your GrooveFunnels free account. 

5. Content Delivery And Payments

As a coach, you have to promote your coaching program classes, manage affiliates, manage subscriptions, manage your checkout pages and take payments. 

The GrooveFunnels Groovesell app does all the functions mentioned above- but its features go way beyond just taking payments. It’s an easy-to-use software for creating checkout pages that convert more clicks into sales and dramatically increases your profits by creating up-sells, down-sells, and bumps. And it’s free-for-life with all future updates. 

The closest alternatives to Groovesell are ThriveCart (one-time $497), Samkart ($2388/yr), or PayKickStart ($3588/yr), but GrooveSell- it’s free-for-life with all future updates. 

6. Video Hosting

As a coach, you have to keep your video coaching classes away from the public and deliver them to the right members of different stages. YouTube or similar platforms are fine for digital marketing, but high-quality videos of professional coaching demand pro-hosting. 

The GrooveFunnels has the GrooveVideo portal for video hosting. You can upload, store, and manage your videos inside GrooveVideo. It is a useful resource for the creators of video courses. 

Vimeo ($7/month) and Wistia ($99/month) are the two similar video hosting platforms to the GrooveVideo, which is free for you. 

7. Webinar Hosting

Webinar hosting-tool may be optional if you don’t use this media as one of your coaching tools- but I highly recommend you get started with running live coaching sessions ASAP to maximize your profits. 

GrooveWebinars™ Live is another part of the GrooveFunnels suite for webinar hosting. You can host both live and automated webinars. Also, you can integrate your webinars with all your funnels, carts, and auto-responder.

Similar services to it are GoToWebianr ($1188/year), EverWebinar ($497/year), and StreamYard ($468/year).

8. Surveys

Running surveys among your members from time to time is a good option for your digital marketing business. Surveys give you an accurate picture of your members’ needs and a chance to improve your coaching content. So, an automated survey tool is an essential client management tool. 

GrooveSurvey app helps to get customer data by running surveys and quizzes. It is equivalent to Response Suite ($828/year) on the market. But the members of GrooveFunnels can access GrooveSurvey without extra cost.

9. Calender

It becomes hard to manage all the clients and all the meeting manually at one point. It is hard to chalk out manual reminders and harder to follow. At that point, you need an automated service, a calendar. 

GrooveCalendar™ is a built-in app for automated reminders for scheduling your meetings, events, calls, notes, and checking your availability. You can set up a system that automatically books appointments with your leads. You can integrate GrooveMail with GrooveCalender to send email sequences to your client and automatically book an appointment.

Calendly is the closest service provider to GrooveCalender, but Calendly costs $144/per year. Google calendar also could be used as your schedule management software. 

10. HelpDesk

If you want your potential clients satisfied, you must have a credible customer support system for your business.  

GrooveFunnels GrooveDesk is the tool for managing the technical support- a built-in help-desk provided for you. You can solve tickets, answer inquiries, and provide general assistance to your customer.

The best alternative to GrooveDesk is the Zendesk, which costs $600/year.

11. Social Proof

Won’t it be nice to show the social proofs from your previous customers to your website visitors? Showing confirmation increases your sites’ conversion. We have the GrooveProof as your coaching app inside the GrooveFunnels site. 

GrooveProof app allows you to create customizable pop-up notifications on your page and encourages visitors to follow the actions of those who have gone before them. The conversion rates go up by 250%, they claim. 

The closest similar service, Provely, costs $197/per year.  

Pricing- 11 Best Free Tools For Online Coaching Business 2021

We are done with the 11 Best Free Tools, 2021, that you can get with your free GrooveFunnels membership. But we are not going to leave you here. Like I said before, you may need some tools apart from the apps you get from the Groovefunnels. 

The Coaching Tools Not In The GrooveFunnels

Here’s the list of services you need with their prices:

A domain name is needed- it protects your business’s copyrights and trademarks; it also helps you build credibility and brand awareness. But the most crucial reason is, it allows your business for better search engine positioning. 

1. Domain Registrant

Domain name registration costs vary starting from $ 1 – upward depending on the extensions and the demand. There are several domain-registrant services out there. For instance, Godaddy and NameCheap, both well-known in this area. 

2. Payment Processor

Almost all the business need a payment processor to receive and send money, and no doubt the PayPal is the best. You also can send an invoice to a client with it. It operates in most countries in the world, with a few exceptions. 

Stripe is another payment processor you should use. Apart from your credit card, Stripe and PayPal together solve most of your online money. Creating an account in Stripe and PayPal is free. 

3. Graphic Design Tools

You may need image editing tools to make a graphic design and other visual presentations. There are free and paid tools for that. The best free graphics tool is Gimp– the open-source image editor. Canva has free options, and Adobe Photoshop has price plans at a different level. 

4. Video Editor

There are many video editing software starting from Camtasia. But we recommend an app called InShot. 

InShot is a mobile photo and video editing app for iOS and Android that’s feature-rich and lets you drill down into all sorts of editing and enhancement options. You can use it free but can choose a paid plan too. Also, you can use Inshot on your smart or iPhone. 

5. File Sharing

We recommend Google Drive, One Drive, and Dropbox for storing and sharing business files. It would be helpful if you could buy an unlimited storage plan at Google Drive. 

6. Accounting

 Your business needs to track expenses, manage cash flow & create invoices, and a few similar accounting-related tasks. QuickBooks Online gives you what you need most to run your business, all in one place. It is a paid tool with a 30-day trial. 

7. Project management

Your business team and managers may need a project management tool. Asana is a software-as-a-service designed to improve team collaboration and work management. It helps teams manage projects and tasks in one tool. Teams can create projects, assign work to teammates, specify deadlines, and communicate about tasks directly in Asana.

8. Social Media Scheduler

With a social network scheduling tool, you can operate your social account efficiently. Your audience will come to expect posts at a specific time, and your post scheduler makes it more likely that you can make that happen.

Your Facebook business pages are a great place to interact and observe customer behavior. You should automate your Facebook page posting with a social media scheduler. Search engines also index Facebook posts. 

You can use Planoly, which has a free price option, or Loomly

9. Agreement

Your coaching students may need electronically signed documents and agreements. You can use  DocuSign, a professional email-recipients an electronically signed document requesting a review of a document after it is uploaded.

We must put a cap here because it’s an ever-increasing need for coaching tools as your business grows- there are no limits. 

We wanted to show you the 11 best free tools for online coaching business in 2021. But later, we decide to list a few extra tools other than our primary 11 tools. I think you got that you needn’t go to 11-different places to have the 11 free tools. Make only one free GrooveFunnels account for your online business, and you got it all. 


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